Civil Rights for USDA Programs

All U.S. Department of Agriculture (USDA) Child Nutrition Programs sponsoring agencies shall comply with civil rights laws and regulations, such as the Title VI of the Civil Rights Act of 1964 (race, color, national origin), Title IX of the Education Amendments of 1972 (sex), Section 504 of the Rehabilitation Act of 1973 (disability), Age Discrimination Act of 1975 (age), Americans with Disabilities Act (ADA) of 1990 (disability).  Forms for complying with civil rights data collection of racial/ethnic data are located at the bottom of this page.

The “And Justice for All” poster
includes the complete nondiscrimination statement and must be posted in a prominent place in offices, schools and other sites that administer USDA Child Nutrition Programs. For School Nutrition Programs (breakfast, lunch, afterschool snack), the poster must be visible to all students during at least one of their meals, printed on 11" x 17” paper. If your school participates in the Afterschool Snack Program and the program serves the same students who attend school during the regular school day and have seen the poster in a centralized location, you are not required to have the poster hung in each area where the snack is served. Order posters; include the name of the school food authority, CLiCS Sponsor ID, quantity and mailing address. Translated versions of "And Justice For All" poster are available for download from the USDA website. A link is provided for your convenience.

Required Nondiscrimination Statement
The nondiscrimination statement shall be posted and included, in full, on all sponsoring agency materials that are produced for public information, public education or public distribution. View the Spanish version of the nondiscrimination statement.

The following racial and ethnic categories are to be used for civil rights data collection and reporting:

Racial Categories
Black or African American
- A person having origins in any of the black racial groups of Africa. Terms such as "Haitian" can be used in addition to "Black or African American."
Asian - A person having origins in any of the original peoples of the Far East, Southeast Asia, or the Indian subcontinent, including, for example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam.
American Indian or Alaskan Native - A person having origins in any of the original peoples of North and South America (including Central America), and who maintains tribal affiliation or community attachment.
Native Hawaiian or Other Pacific Islander - A person having origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands.
White - A person having origins in any of the original peoples of Europe, the Middle East, or North Africa.

Ethnic Categories
Hispanic or Latino - A person of Cuban, Mexican, Puerto Rican, South or Central American, or other Spanish culture or origin, regardless of race.
Non-Hispanic/Latino - All other persons not included in the above.
 
U.S. Department of Agriculture Memos
Links to key USDA memos on Civil Rights are provided below. For a complete set of USDA memos for Civil Rights, see Related Offsite Resources.

Modifications to Accommodate Disabilities in CACFP and SFSP (CACFP 14-SFSP 10-2017)


Accommodating Disabilities in the School Meal Programs: Guidance and Questions and Answers (SP 26-2017)

Modifications to Accommodate Disabilities in the School Meal Programs (SP 59-2016)

Meaningful Access for Persons with Limited English Proficiency (LEP) in the School Meal Programs: Guidance and Q&As (SP 37-2016)


Guidance on Prohibition of Separation by Gender during Meal Service (SP-31 CACFP-12 SFSP14-2015).
 Explains the prohibition on separation by gender during Child Nutrition Program meal service and select circumstances under which gender-based separation may be permissible.

Guidance Related to the ADA Amendments Act (SP 36-2013)


Preventing Overt Identification of Children Approved for Free or Reduced-Price School Meals (SP 45-2012)


Application and Other Materials for Limited English Proficient Households (SP 42-2012)


Civil Rights Compliance and Enforcement-Nutrition Programs and Activities (FNS Instruction 113-1).
 Guidance on ensuring nondiscrimination in USDA meal programs, including responsibilities, limited English proficiency, equal opportunity for religious organizations, public notification, civil rights training, data collection, complaints.

  •  - 6/5/18
    Civil Rights statement required for USDA Child Nutrition Programs.

Child and Adult Care Food Program

School Nutrition Programs

  • Alternative Civil Rights Training for Student and Adult Volunteers  - 8/21/18
    School Food Authorities may distribute this handout to student and adult volunteers and non-foodservice staff to fulfill the civil rights training requirement. Foodservice staff members should refer to the Civil Rights Training – School Nutrition Programs PowerPoint.
  • School Civil Rights Compliance Assessment Form - Schools  - 8/21/18
    An assessment form to document compliance with civil rights racial/ethnic data requirements for School Nutrition Programs.
  • Civil Rights Requirements Checklist for Schools  - 7/9/18
    This optional checklist is designed to assist School Food Authorities (SFA) in determining compliance with annual civil rights requirements for the Child Nutrition Programs.
  • 7/9/18
    Requirements such as food substitutions, for students with a disability, apply to the whole school food service, including meals served through School Nutrition Programs.
  • Civil Rights for School Nutrition Programs (25 Minutes) - 12/14/16
    This recorded webinar can be used by school nutrition sponsors to complete the annual civil rights training requirements. The presentation provides an overview of civil rights requirements, sponsor responsibilities to ensure equal access to school nutrition programs and resources to assist with civil rights compliance. Key Area: Administration Learning Code: 3200
  • Civil Rights Training – School Nutrition Programs PowerPoint  - 9/1/16
    Civil Rights PowerPoint presentation that can be used by sponsors who participate in the School Nutrition Programs to train staff.
  • Civil Rights Training-Note Pages – School Nutrition Programs PowerPoint Notes  - 9/1/16
    Civil Rights PowerPoint slides with note pages. This document accompanies the PowerPoint presentation and is to be used by the presenter when providing Civil Rights training to staff in School Nutrition Programs.

Summer Food Service Program