Food Distribution Program
The Minnesota Department of Education (MDE) Food and Nutrition Service (FNS) manages the Food Distribution Program (FDP). The FDP distributes U.S. Department of Agriculture (USDA) Foods to Minnesota sponsors (schools) participating in the National School Lunch Program (NSLP) and/or the Summer Food Service Program (SFSP). The program provides nutritious foods to school-age children attending public and private schools, residential child care institutions, juvenile correctional institutions, boarding schools and summer camps. FDP offers USDA Foods to participating sponsors through preference surveys twice a year, in the spring and fall. MDE-FNS surveys sponsors to determine demand and orders and coordinates the distribution of USDA Foods to sponsors.
Cyber-Linked Interactive Child Nutrition System: MDE-FNS manages the FDP through the Cyber Linked Interactive Child Nutrition System 1 (CLiCS 1). FDP utilizes CLiCS 1 to collect order preferences from sponsors and then aggregates the amounts to base purchase quantities of the USDA Foods. The system allows sponsors to survey, track and release rebate claims.
USDA Foods Entitlement: The goal of the Minnesota FDP is to enable sponsors to effectively and efficiently utilize their USDA Foods Entitlement. USDA Foods Entitlement is calculated by multiplying the total number of reimbursable meals served during the previous school year by the value of donated food each school year. In order to utilize Minnesota’s annual USDA Foods Entitlement, a variety of foods are offered, purchased and delivered to Minnesota sponsors. MDE-FNS is responsible for allocating entitlement to all of the sponsors participating in FDP.
USDA Foods Available: Minnesota offers a wide variety of entitlement foods to sponsors from a list of products including frozen or canned fruits and vegetables, meats (beef, pork, and poultry), fruit juices, vegetable oil, peanut products, rice, cheese, pasta, flour and other grain products.
Once the USDA Foods entitlement has been allocated, MDE-FNS enables sponsors to receive their USDA Foods Entitlement and/or Bonus USDA Foods by utilizing one or more of our food distribution models. Minnesota offers four distinct demand-driven food distribution models. There are no limitations to the distribution models a sponsor chooses to utilize USDA Foods Entitlement.
Regular USDA Foods: FDP offers more than 75 dry, canned, and frozen USDA Foods. Foods available include, but not limited to; meat, cheese, produce, flour, and pasta. Sponsors can survey twice a year for USDA Foods for delivery throughout the school year.
Fee-For-Service: Sponsors can divert beef and pork to USDA approved processors. The intent is to convert a specific USDA Foods into more usable end products for school menus. Sponsors are responsible for the “fee-for-service” and any shipping fees incurred.
Minnesota Rebate Program: This distribution model offers a cash rebate to sponsors through a state-administered rebate system. In this model, sponsors are able to utilize their USDA Foods entitlement with approved commercial foodservice products available through their foodservice distributors.
Department of Defense Fresh Fruits and Vegetables Program: DoD Fresh allows for the distribution of a wide variety of domestically-grown fresh produce directly to schools. Sponsors survey for the amount of entitlement that they would like allocate to the program. FDP will transfer the entitlement to the Fresh Fruits And Vegetables Order Receipting System (FFAVORS). Orders are placed in FFAVORS and are delivered through the program’s contracted vendor.
Current Code of Federal Regulations (CFR) for this program are available on the U.S. Government Printing Office website:
This chart provides a calendar view of important dates and task School Nutrition Program sponsors must complete annually.
The Customers Profile screen enable sponsors to select a new regular United States Department of Agriculture (USDA) Foods distributor, review program year entitlement balances (estimated and actual), track reimbursable meals served, as well as credits and deductions.
Net Off Invoice Carry-Over Policy - 6/25/18
Carry over policy for unused pounds of USDA Foods with Net Off Invoice processors.
Listserv Subscribe/Unsubscribe Form - 5/29/18
Email listservs are used to communicate important and late-breaking program information to customers. Complete and submit form to be included on FNS listservs for indicated Child Nutrition Programs.
Ready-Set-Survey 2018-19 - Presenter Format - 4/10/18
This presentation includes speaker notes.
School Year 2018-19 Spring Survey Packet - 3/1/18
The spring survey packet is to be used by sponsors for planning. It contains information on the surveys, approved industry partners with contact information and additional general information.
Net Off Invoice and Fee-for-Service Information - 2/28/18
This document contains information regarding the Net Off Invoice and Fee-For-Service for the 2018-19 school year.
School Year 2017-2018 Net Off Invoice Products - 4/4/17
This document contains a list of the approved Net Off Invoice products for school year 2017-2018.
Calendar of Activities for School Procurement of Commercial and Commodity Foods - 11/8/11
Quarterly checklists for procurement of commercial food products and USDA commodities for the Food Distribution Program (FDP) by schools participating in School Nutrition Programs.