Districts, Schools and Educators

Continuous Improvement Resource Guide

April 17, 2019

Step 1: Establish a Leadership Team

Scenario

Resources

We would like to reflect on creating a leadership team.

STEP 1 ORID (Objective, Reflective, Interpretive, Decisional) Focused Conversation Method

This handout provides guidance on how to facilitate a conversation focused on creating a leadership team. It outlines a structured process and offers sample questions to move the conversation from one stage to the next, leading to decisions on how to move forward.

Minnesota Department of Education

We would like to have a leadership team in place.

Leadership Team Rubric 

This rubric outlines the critical features of a leadership team. It could be used as a reflection tool to understand and improve effectiveness of the team. This resource supports the Step 1 task of determining schedules, norms, roles and responsibilities (and more).

Minnesota Regional Centers of Excellence

Achievement and Integration Plan Guide – Pages 1-5 (Intro and leadership team development)

This guide can be used to plan and organize your school or district's Achievement and Integration (A & I) program as well as a leadership team in general.

Minnesota Department of Education

Activity 3.5 (Teams): Module 3 Capstone: Creating an Implementation Team

This activity encourages you to identify potential Implementation Team members and responsibilities of team types, as well as consider team support strategies.

Active Implementation Hub

We would like to include more stakeholders or get them more involved in the leadership team process.

Stakeholders to Engage List (Pgs. 55-57)

This list includes a number of stakeholders you might consider or partner with as part of the leadership team. This resource supports the Step 1 task of identifying stakeholders to join the team.

Council for Chief State School Officers (CCSSO) and; Partners for Each and Every Child

We would like to hold more effective leadership team meetings.

Leadership Team Rubric 

This rubric outlines the critical features of a leadership team. It could be used as a reflection tool to understand and improve effectiveness of the team. This resource supports the Step 1 task of determining schedules, norms, roles and responsibilities (and more).

Minnesota Regional Centers of Excellence

We would like to do a self-assessment of our leadership team, including membership and operations.

Leadership Team Rubric 

This rubric outlines the critical features of a leadership team. It could be used as a reflection tool to understand and improve effectiveness of the team. This resource supports the Step 1 task of determining schedules, norms, roles and responsibilities (and more).

Minnesota Regional Centers of Excellence

We would like to develop our vision and purpose.

Ten Minnesota Commitments to Equity

This is a complete list of the Ten Equity Commitments with short descriptions of each. This was designed and distributed by the Minnesota Department of Education in 2018

Adapted from the CCSSO Commitments to Equity

We have many teams in our organization and we would like to find a better way for them to communicate and connect their work.

Resource Coming Soon!

We want to make sure we are complying with the requirements of World’s Best Workforce (WBWF)

WBWF Step 1 Connections

This handout offers information on how Step 1 tasks are connected to the legislative expectations of WBWF.

Minnesota Department of Education

Step 2: Assess Needs and Set Priorities

Scenario

Resources

We would like to reflect on our needs assessment process and how we set priorities.

STEP 2 ORID Focused Conversation Method

This handout provides guidance on how to facilitate a conversation focused on completing a needs assessment and prioritizing needs. It outlines a structured process and offers sample questions to move the conversation from one stage to the next, leading to decisions on how to move forward.

Minnesota Department of Education

We would like to do our first needs assessment, where shall we start?

Using Needs Assessment for School and District Improvement: Tactical Guide

Using Needs Assessments for School and District Improvement: Workbook

This guide and workbook provide step-by-step guidance on designing and completing a needs assessment for various purposes. This resource supports all tasks in Step 2, from identifying data sources to following a process for data analysis to determining root causes and needs.

CCSSO

Comprehensive Needs Assessment (CNA) Summary Report

This tool provides a template to capture the minimum requirements related to Comprehensive Needs Assessments (CNA) under the Every Student Succeeds Act (ESSA). It can be used to record your work on the CNA process.

Minnesota Regional Centers of Excellence

Achievement and Integration Plan Guide – Pages 5-7 (Needs Assessment Section)

This guide provides information to help you plan and follow through with the needs assessment process as it relates to Achievement and Integration. You can relate this process to other program areas.

Minnesota Department of Education

Achievement & Integration Needs Assessment 
(Webinar)

This webinar offers more detailed information on the CNA process as it applies to Achievement and Integration. You can replicate this process in other areas as well.

Minnesota Department of Education

Activity 3.1 (Teams): EBP Drive Around

This activity allows you to jot down different Evidence Based Practices (EBPs) that you have experienced, participated in or led and pick one of those initiatives that has been in place the longest. Then, you can “drive around” the Implementation Drivers diagram and reflect on the questions provided.

Active Implementation Hub

We would like to determine root causes.

Root Cause Primer

Levels of Root Cause

Hypothesis Setting Root Cause

5 Why's Root Cause

Fishbone Root Cause

These tools can help your team develop a common understanding of root cause analysis and guide a structured conversation to determine the root cause of an identified need.

Minnesota Regional Centers of Excellence

We would like to prioritize our needs.

Engaging on Needs Assessments and Priority-Building

This document offers best practices and resources for conducting a needs assessment. It also includes a section on community priority-building where steps are discussed for including community stakeholders in the needs assessment process. Section 1.2 or Page 6 of 6.

Partners for Each and Every Child

We would like ideas on other data to include in the needs assessment process.

“Five Categories of Evidence/Data” presentation resource

This PowerPoint describes five types of data to consider when completing a needs assessment, including demographic, perception, student academic, program and fidelity data.

Minnesota Regional Centers of Excellence

We would like a way to record our needs assessment process and results.

Comprehensive Needs Assessment (CNA) Summary Report

This tool will help your team document the process and results of a CNA.

Minnesota Regional Centers of Excellence

We want to make sure we are complying with the requirements of World’s Best Workforce (WBWF)

WBWF Step 2 Guidance

This hand-out offers information on how Step 2 is connected to the legislative expectations of WBWF.

Minnesota Department of Education

Step 3: Select Strategies and Create a Plan

Scenario

Resources

We would like to reflect on our how we selected our strategies and created our plan.

Resource Coming Soon!

We would like to find evidence-based strategies or assess the evidence behind the strategies.

List of Evidence-Based Practices, Programs and Policies (EBPs)

This list provides helpful information about Evidence- Based Practices in the areas of Math, Literacy, English Language Development, Attendance/School Climate and Graduation. It also includes a list of other sources of EBPs.

Minnesota Department of Education

What Works Clearinghouse (WWC)

This site has existing research on different programs, products, practices, and policies in education. It can provide information you need to make evidence-based decisions. They focus on the results from high-quality research to answer the question “What works in education?”

Institute of Education Sciences: National Center for Education Evaluation and Regional Assistance

Evidence Based Clearinghouses Guide

This guide provides SEAs, local educational agencies (LEAs), schools, and educators with information to assist them in using evidenced-based clearinghouses to help select and employ evidence-based practices, activities, strategies, and interventions. It can be used to access various clearinghouse sites, which in turn offer links, resources, and tools.

Minnesota Department of Education and MIDWEST Comprehensive Center at American Institute for Research

Non-Regulatory Guidance: Using Evidence to Strengthen Educational Investments

This guidance document is designed to help districts and schools select and implement evidence-based interventions. It reviews the steps for effective decision making and provides recommendations for considerations and resources. The questions on pages 3-6 may be helpful in your local conversations.

US Department of Education

We would like help in selecting a strategy.

Hexagon Tool Introduction

Hexagon Discussion and Analysis Tool

The Hexagon Tool is designed to help sites systematically evaluate new and existing innovations via six broad factors: needs, fit, resource availability, evidence, readiness for replication and capacity to implement.

National Implementation Research Network (NIRN), Active Implementation Hub

We have so many things we are doing already, we would like ways to decide if we should start something new.

NIRN Initiative Inventory

NIRN District Initiative Inventory

These tools can be used to take stock of all the initiatives you have underway in either a school setting or the district setting.

Active Implementation Hub

Activity 3.1 (Teams): Evidence Based Practice (EBP) Drive Around

This activity allows you to jot down different EBPs that you have experienced, participated in or led and pick one of those initiatives that has been in place the longest. Then, you can “drive around” the Implementation Drivers diagram and reflect on the questions provided.

Active Implementation Hub

We selected a strategy that is not defined and therefore not measurable.

The Hexagon: An Exploration Tool

This tool presents questions to explore information to select a strategy that matches six areas (Evidence, Usability, Supports, Need, Fit, and Capacity). A strategy should be defined and measurable if it has been shown to be effective.

Active Implementation Hub

We would like to create a plan that supports staff in implementing the selected strategy.

Stages of Implementation Analysis: Where Are We?

This tool provides an Implementation Team the opportunity to track stage‐based activities and action plan to improve the success of implementation efforts for EBPs.

Active Implementation Hub

Handout 09: Creating Hospitable Environments (practice to policy feedback loops)

This handout can be used to identify barriers and facilitators in your current system that may be related to the implementation of evidence-based/best practices. It can help determine next right steps in creating a more hospitable policy and practice environment. Use this handout to help identify issues that may be facilitating or hindering implementation.

Active Implementation Hub

Activity 5.1 (Improvement Cycles): Getting "Ready" for Change

This activity will help with determining capacity (one of six factors of the hexagon tool). “Readiness” is defined as a developmental point at which a person, organization, or system has the capacity and willingness to engage in a particular activity. Use this activity to explore aspects of readiness and change with your Team.

Active Implementation Hub

Implementation Drivers: Team Review and Planning

This planning tool, including examples, provides the opportunity for teams to have in-depth discussions about each driver toward action planning. Completing this process is important for moving from the Exploration Stage to the Installation Stage.

Active Implementation Hub

We would like to set useful and meaningful goals.

Setting Useful Goals Guide

This guide can help your team set clear and meaningful SMART goals at the local level. It also includes sample goals in all five areas of the WBWF. (School Readiness, Reading Well by Grade 3, College and Career Readiness, Graduation and Closing the Achievement Gap)

Minnesota Department of Education

We would like to determine how we will measure and monitor the implementation and impact of our selected strategy.

Implementation Stages: Action Plan

This action planning template can be used as a way to guide the implementation of a team’s discussion and identification of the next right steps in implementing your program, then holding yourselves accountable for accomplishing those activities within a specified timeline.

Active Implementation Hub

We want to make sure we are complying with the requirements of World’s Best Workforce (WBWF)

Step 3 WBWF Guidance

This handout offers information on how Step 3 is connected to the legislative expectations of WBWF.

Minnesota Department of Education

Step 4: Implement the Plan and Get Better

Scenario

Resources

We would like to start with implementation, where shall we begin?

Using Needs Assessment for School and District Improvement

This guide was designed to support local districts and schools as they design and complete needs assessments for various purposes. Section C- The Improvement Process will help you prepare and follow through on implementation.

CCSSO

We need a way to continually adjust our plan to evaluate progress.

Best Practices for School Improvement Planning

This report outlines best practices for implementing, measuring, and assessing school improvement plans (p.15-23).

Source: Hanover Research

We would like to find the appropriate data to study to inform our implementation.

Stages of Implementation Analysis: Where Are We?

This tool provides teams the opportunity to track stage‐based activities and action plan to improve the success of implementation efforts for EBPs.

Active Implementation Hub

We would like to create a timeline to evaluate our implementation data and progress.

Resource Coming Soon!

We would like to track our plan-do-study-adjust cycles.

School Improvement Record v1

This tool provides a format for teams to record their work on implementing a specific strategy. There is space to track the stage of implementation, actions, expectations, timeline, roles, evidence and next steps.

Minnesota Regional Centers of Excellence

Plan, Do, Study, Act (PSDA) cycles and the model for improvement

This resource provides a framework for developing and implementing PSDA cycles. It also provides a template for recording PSDAs over time.

ACT Academy

Step 5: Reassess Team, Needs, and Strategies

Scenario

Resources

We would like to develop a timeline and purpose for reassessing our continuous improvement process.

Resource Coming Soon!

We would like to reassess the membership of our leadership team.

Resource Coming Soon!

We would like to do a better job of communicating our results and celebrating successes.

Resource Coming Soon!

We would like to identify strategies to keep, strategies to stop, and strategies to refine.

Resource Coming Soon!