Student Exam Fee Policy and Reimbursement Procedures
The Legislature has provided funding for payment of Advanced Placement (AP) exam fees for both fee-reduced (low-income) and non-fee-reduced students. To qualify for exam fee reimbursement for your students, each school must complete and submit the Advanced Placement Program Application for Reimbursement 2019-20 to MDE by April 30, 2020.
Fee-Reduced Exams (Category-One Students)
The College Board provides a $32 fee reduction per exam for students with financial need. For each AP Exam taken with a fee reduction, the school forgoes its $9 rebate, resulting in a cost of $53 per AP exam for the student. The school must first apply for a fee reduction from the College Board. The state will pay the difference the student would ordinarily pay after the $32 fee reduction from the College Board and $9 school rebate. View College Board AP Exam fee reductions.
Non-Fee-Reduced Exams (Category-Two Students)
To the extent available, the state shall pay examination fees for students sitting for an AP exam. This year the state will pay $38 for each non-fee-reduced exam. Any additional costs to students will be $47 (or $56 if the school collects the $9 rebate from the College Board).
Timeline of Application Due Dates
Please note the deadlines listed below. Schools are responsible for adhering to all deadlines in order to receive reimbursement for qualifying student exams.
November 15, 2019
Complete the College Board AP Exam ordering form, indicating each student’s fee reduction status in AP Registration and Ordering. This replaces bubbling in students’ fee reduction status on their answer sheets.
To ensure accuracy of the final invoice AP coordinator must indicate “Reduced” in the AP Fee Status column of the student roster for each student who qualifies for a fee reduction. The AP coordinator should leave the AP Fee Status as the default “Standard” for students who do not qualify for the College Board fee reduction.
April 30, 2020
Deadline to make changes to students’ fee reduction status in AP Registration and Ordering.
AP coordinators no longer need to generate the final invoice. The final AP exam invoice is generated by AP Registration and Ordering and emailed to the AP coordinator after the late-testing administration ends. Learn more about the new invoice process.
June 15, 2020
Postmark deadline for any payment owed to College Board.
The state of Minnesota will reimburse the district or school after schools have paid the College Board directly and submitted a copy of their invoice to the Minnesota Department of Education.
To receive reimbursement of exams, AP coordinators must submit a copy of their invoice to the Minnesota Department of Education. Email a PDF copy of your school’s invoice by June 15, 2020 to Jacqui McKenzie or by mail to: Jacqui McKenzie, Minnesota Department of Education, 1500 Highway 36 West, Roseville, MN 55113.