Athletics Data Reporting
Each public and private elementary and secondary school shall provide equal opportunity for members of each sex to participate in both intramural and interscholastic athletic programs.
Each public and private school/school district shall submit to the Minnesota Department of Education (MDE) an elementary and secondary athletic program report containing information about both intramural and interscholastic athletics provided (Minnesota Rule 3535.3600).
The report contains, by building:
- Number of sports offered for each sex.
- The season each sport is offered for each sex.
- Number of weeks each sport is offered.
- Number of teams in each sport.
- Number of coaches assigned each sport.
- Number of students by sex participating in each sport.
- Dollar expenditure per sport.
- Total unduplicated count of student participation in the interscholastic program by sex.
- Total unduplicated count of student participation in the intramural program by sex.
This report is due to MDE annually, on or before October 15, and must be completed online.
Please note that MDE recognizes athletic data reports may look different during the spring season of the 2019-20 school year due to COVID-19 and the implementation of statewide distance learning. Districts, charter schools and nonpublic schools should report data reflecting what did or did not occur, consistent with Minnesota Rules, part 3535.3600. Please note that there may still have been expenditures for spring sports, regardless of whether students participated in intramural or interscholastic activities.
> Enter Athletics Data Reporting
If you are sending students to another district (cooperative) to participate in sports, report the information as it pertains only to the students you are sending. For example, if you are sending three females to participate in a hockey cooperative which has a total of 21 students, you will report three. Report only expenditures your school is making on these three students. If your school is not providing any coaches, report zero coaches.
If you are hosting a cooperative activity, report the information as it pertains to the students within your school that are participating in the cooperative. For example, if the cooperative has a total of 17 males but your school has six males participating, the number of participants that you report is six. Report only expenditures your school is making on these six students. If you are providing the coaches, report the number of coaches you are providing.
Intramural Activity: All non-interscholastic athletic activities offered within a school, which are not a part of the regular physical education curriculum, designed to provide students athletic opportunities, experiences, and the development of competencies in a variety of sports.
Interscholastic Activity: All athletic activities offered within a school, the purpose of which is to provide opportunities for students to compete with other students on like teams in other schools within an organized conference under the auspices of the Minnesota State High School League or with other like teams in other schools operating under separate jurisdictions.
Co-ed Activity: A team that is open to both sexes. Co-ed activities are generally limited to adapted interscholastic athletic programs or intramural athletic programs. Simply because a female may try out for and/or make a male team does not make the activity co-ed.
Record the total expenditures associated with the activity for that school year. Expenditures include costs for equipment, transportation, mileage for scouting, supplies, insurance, custodians, utilities, referees, tournament entry fees, awards, uniforms, facility rental (ice, pool, etc.) and lodging. Any school funds expended are to be included in this figure, including booster funds. Expenditures do not include coaches’ salaries.
Total Unduplicated Student Counts
Students who have participated in one or more athletic activities (throughout all four seasons) are to be counted only once.
Student Interest Surveys
To provide equal opportunity for members of each sex to participate in athletic programs, public and private schools must consider student interests when selecting athletic activities to provide in the athletic programs. Schools are required to conduct a biennial student interest survey to determine student interest. Minnesota State High School League Student Interest Survey.
Minnesota State High School League Guide to Compliance
The Minnesota Department of Education partnered with the Minnesota State High School League in 2012 to develop a compliance guide to assist schools in fulfilling their duty to provide equal opportunity for members of each sex to participate in both intramural and interscholastic athletic programs. Minnesota State High School League Guide to Compliance.
Assessment and Determination Worksheet - 11/13/17
This worksheet is designed to enable school districts to copy and maintain assessment documentation for each activity. This worksheet, which must be accompanied by supporting documentation, should be available to the Minnesota Department of Education (MDE) when a school district is monitored for civil rights compliance and when MDE evaluates the data contained in the athletic program reports submitted by the school districts.
Interscholastic and Intramural Athletic Activities Worksheet - 10/7/15
Use this worksheet for guidance when reporting male and female elementary and secondary athletic activities information.
How to Determine Whether an Activity is an Interscholastic Athletic Program under State Law - 3/13/12
State laws related to making the determination of whether an activity is an interscholastic activity.
How to Determine Whether an Activity is a Sport under Federal Law - 3/13/12
Federal laws related to making the determination of whether an activity is a sport for Title IX purposes.
Superintendent Memo - Dance Team - 3/13/12
Determining whether Dance Team is a part of an athletic program.