District and School Site Verification
The District and School Site Verification System is a web-accessible collection tool that enables updates to the Minnesota Department of Education (MDE) master directory of organizational units, which controls the processing of data on other MDE major systems such as MARSS, STAR, UFARS, FNS, IDEAS, LEVIES and the Minnesota Report Card.
It is essential that contact information be kept up to date. Districts are asked to update changes to contact information whenever necessary throughout the year. Download a memo from May 17, 2018, about annual verification of district and school site information.
Beginning December 2018, the Minnesota Report Card will include a section for every school in Minnesota to highlight information that might not be evident by looking at data alone. Read instructions for how to add your school’s message to the My School tab on our report card. Please enter your My School message by October 31, 2018. If you have questions about your My School message, contact firstname.lastname@example.org.
> Enter the District and School Site Verification system
For access to this secure system, please contact the Identified Official with Authority (IOwA) for your district and request a Pre-Authorization for the District and School Site Verification System. For a current listing of the IOwAs by district, go to "About MDE," Schools and Organizations (MDE-ORG), "Enter MDE-ORG site to get started," and on the left menu, select "Contact Lists."
The system allows you to update the following information:
- Location Address
- Mailing Address
- Phone and Fax Numbers
- Name of Superintendent, Principal, or Lead Administrator
- Title of Lead Administrator
- E-mail Address of Lead Administrator
- Grades Served
- Web Site Address
- School Site Verification Coordinator and other contacts
- How to Process Other Changes
To add or close sites, or make adjustments to other information, such as classifications or learning year, please complete the "FORM: Site Change Request Form" found below and e-mail it to email@example.com. To determine the classification of an educational site, please refer to the two documents below entitled "Determining the Classification for a Standard Educational Site" and Determining the Classification for a Special Education Site."
Your request may be reviewed by department staff, or be referred to the Directory System Policy Committee for approval. A detailed description of the policy committee is found below.
Annual Verification of District and School Site Information for FY 19 - 9/6/18
MDE Site Request or Change Form - 4/11/13
Save this form to your computer, complete it and return it as instructed on the form. For School Districts: Use this request form to open a school site, close a school site, change grades offered or change school classification. For All Other Types of Organizations: please fill out the MDE Site Request or Change form with the name of your organization, address, contact information and the name and contact information of the person submitting the request. An organization site number will be assigned. You do not need to fill out the section for assigning numbers or classifications.
School Site: Determining Classification for a Standard Education Site - 11/18/11