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Procurement and Contracts

Summer Food Service Program (SFSP) sponsors must follow specific regulations for procurement of food, supplies, and for the services of a Food Service Management Company or caterer. This page contains related documents, guidance and memos. Resource documents are provided that include requirements for organizations that receive federal funds.

Refer to 2 CFR PART 200‒Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. Non-Federal entities must follow the procurement standards in §§200.318 through 200.327.

Find U.S. Department of Agriculture (USDA) memos.

 

Procurement

  • - 3/31/21
    Companies known to be interested in bidding on contracts for vended meals (catering). This list is not inclusive of all vendors that may be available to bid on a contract. Inclusion on this list does not imply approval or recommendation by the Minnesota Department of Education.
  • - 8/17/18
    Summary of required procedures for Child Nutrition Program purchases exceeding the small purchase threshold ($250,000 in federal regulations).
  • Grocery Price Comparison  - 5/9/19
    This form is a tool to help you competitively purchase groceries (food and supplies) to find the lowest price supplier(s). Use it to document all price quotations when you spend less than $250,000 on grocery purchases annually.
  • - 10/16/18
    Step-by-step instructions on how to conduct micro-purchasing and small purchasing.
  • Procurement Decision Tree  - 9/4/18
    Use the Procurement Decision Tree to determine which procurement method should be used.
  • Procurement Methods and Processes  - 12/23/19
    Process to help food programs determine the most appropriate procurement method

Contracts

  • Certification Form - Debarment and Suspension  - 6/4/19
    Required certification form from the vendor on contracts over $25,000 in federal funds.
  • Contract for Vended Meals – Renewal  - 1/28/21
    Template with required provisions for renewing a contract to purchase meals from a vendor, when meals will be claimed for SFSP reimbursements.
  • Contract for Vended Meals-Summer Food Service Program  - 2/25/21
    Contract template with required provisions for purchasing meals from a vendor, when the meals will be claimed for SFSP reimbursements.
  • - 3/25/21
    Competitive procurement of contract. Contract templates. Sending contract information to MDE.
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Sponsors Must Follow Specific Regulations for Procuring Food, Supplies and Food Service Management or Catering services

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